Exhibitors

 


 

Length of Fair

Friday
Gates will open at 6.30 a.m. for setting up and officially start at 9 a.m. until 5 p.m.
Security will commence at 5.00 p.m. and all gates will be locked at 6.00 p.m.
Gates open to general public from 9.00 a.m.
 

Saturday
Gates open at 7.00 a.m. and continue until 4 p.m. NO exhibits will be dismantled until this time. Gates open to general public from 8.30 a.m.

 


 

Marquee Hire

Exhibitors can choose their preferred marquee supplier, although our preferred supplier is “Select Event”, who can accommodate your requirements – refer to web site under “marquees”. Contact Tracey Dahlitz on 03 50222036, or mobile 0409258578.

 

 

 


  

Public Liability Insurance

 

All exhibitors and site sharers must hold their own Public Liability Insurance with an indemnity of not less than $5 million covering them against occurrence attributable to their activities of any person for whom they are directly responsible.
An exhibitor who chooses not to have this insurance will not be allocated a site. Compulsory Insurance is not a decision of the Field Days committee but is a direct request of all insurance companies involved in public events.

 

 


 

Advertising in the OFFICIAL PROGRAM

Exhibitors have the opportunity to advertise in the Official Program.

Please click here to view the 2017 Program Advertising Rates. 
 

 


 

Passes

One (1) free pass will be issued with each site booked. Other 2 day passes can be obtained at a concession rate of $20.00 each if booked on application form (normal price $25.00)

There will be no refund on any Tickets that are not presented at entrance gates.
 

 


 

Exhibitors Car Passes

Cars entering the site must have displayed a pass supplied by the Secretary . These are free so please order enough to save embarrassment of refused entry.

Vehicles will not be permitted on site after 9.00 a.m. on both days.

  


 

Parking

No vehicles will be allowed to park on Oval Complex and must be removed by 9.00 a.m. on Friday. Areas will be set aside for exhibitors parking. No vehicles will be allowed onto the oval before 4.00 p.m. on Saturday. 


 

Catering

A separate application form will be forwarded to you. 

Full catering will be available throughout the Fair by local organisations. A variety of BBQ menus including lamb, fish and beef will be available, along with a full canteen. Professional caterers will also be in attendance. Bar facilities available. Light luncheons will be available on Thursday on site. Breakfast on Friday and Saturday mornings will be on site.

No Commercial Sites are to sell food without the prior approval of the Committee.

THURSDAY NIGHT: Meals available at the Karoonda Hotel or local Café.

Professional caterers can apply for a catering site. Permission may be granted provided it doesn’t clash with “local” groups (where this is their major fund raiser for the year) and it is different from what is already available. Catering is also restricted to ensure all applicants receive a reasonable return.
 

 


 

Security

Exhibitors will be responsible for their own sites throughout the Fair. Security is provided Wednesday, Thursday and Friday nights commencing 5 p.m. and continuing until 9.00 a.m. Saturday April 1.

Extra security will be provided Friday evening when entertainment and meals are being served at the Apex Park end of the site after 5 p.m.

Speed Shearing in Greeny’s Shed and live music will take place until 11 p.m. Area will be fully catered for with a licensed bar.
 

 


 

Services Available

• Fully catered by local organisations
• Security from 5.00 p.m. Wednesday March 29th until 9.00 a.m. Saturday April 1st.
• Public Loading Ramp
• Forklift available
• Fuel available
• Telstra and Optus Mobile phone facilities
• Ambulance
• CFS
• Police
• Water
• Baled Straw
• Sheep
• ATM Facilities – Secretary’s Office
• Rubbish Collection


 


 

Best Commercial Site Award & Best General Interest Site

Sites will be judged according to the following guidelines:

1. Overall planning and aesthetic appeal.
2. Demonstrations and action content.
3. Information content.
4. Presentation of equipment or items on display.
5. Dress and ease of recognition of staff on the site (uniform jackets etc.).
6. Safety, e.g. tent pegs and only authorized vehicles on site.
7. Judged by independent judges.
 

 


 
 MALLEE STUMP TRAIL

Bring visitors to your site by being involved with the Mallee Stump Trail. List your business with the co-ordinator and have a small momento for them to take away. A great promotion.

 

 

 

2017 Admission

Friday
Adults: $15.00

Under 18: FREE
 

Saturday
Adults: $15.00

Children 12 - 18yrs: $5.00

Under 12: $FREE

 

Adult 2 day pass: $25.00