Exhibitors

 

 

Length of Fair

Friday
Gates will open at 6.30 a.m. for setting up and officially start at 9 a.m. until 5 p.m.
Security will commence at 5 p.m. and all gates will be locked at 6 p.m.
Gates open to general public from 8.30 a.m.

Saturday
Gates open at 7.00 a.m. and continue until 5 p.m.  NO exhibits will be dismantled until this time.
Gates open to general public from 8.30 a.m.

 

 

Marquee Hire

Exhibitors can choose their preferred marquee supplier, although our preferred supplier is “Select Event”, who can accommodate your requirements 

 

 

Setting Up

Sites will be available from 9.00 a.m. Wednesday March 28th and must be completely set up by 9.00 a.m. March 30th. Site must remain within allocated area with all vehicles off the Field Day Site by that time. Heavy vehicles will not be permitted on the oval.

 

 Machinery Sites

To prevent some oval damage from large tyres new sites have been established around the perimeter of the oval at a largely discounted price. These sites measure 15 metres x 15 metres, are only $350.00 instead of the normal $450.00.

We encourage companies to use these sites but if preferred can stay where they were but matting will be required under heavy machinery. These will be supplied.

Early acceptance will ensure best sites.
 

 

Payment of Sites

Allocation of sites will not be made until payment of monies is made to the Secretary.  While the committee endeavors to leave regular exhibitors in same area preference will be given to early exhibitors into prime areas.

 

 

Sharing of Sites

Names of Companies that will be represented on your site must be included on the application form.  A $25 fee per company will be charged to be included on all advertising forms and included in the official program.

The Committee reserves the right to refuse any exhibit that is not in the best interest of the Karoonda Farm Fair.

 

 

Dismantling of Exhibits

No exhibits are to be removed before 5 p.m. unless prior arrangements have been made with the Secretary.
Exhibitors must ensure site is left clean and tidy as found, before vacating site.

All equipment must be removed by 12 noon Sunday April 1st unless prior arrangements are made.

 

 

Site Retention

If you are satisfied with your allocated site and would like to reserve it for next year a $30 deposit per site can be made to ensure you have your choice of sites. Naturally, if you wish to change your position first option must be given to the present site holder. This booking can also be made with the Secretary on the day of the Fair.

 

 

Public Liability Insurance

All exhibitors and site sharers must hold their own Public Liability Insurance with an indemnity of not less than $5 million covering them against occurrence attributable to their activities of any person for whom they are directly responsible.
An exhibitor who chooses not to have this insurance will not be allocated a site. Compulsory Insurance is not a decision of the Field Days committee but is a direct request of all insurance companies involved in public events.

 

 

Advertising in the OFFICIAL PROGRAM

Exhibitors have the opportunity to advertise in the Official Program. A Business Card advert will cost $120.00 or double $200.00. Information must be sent by March 1st for publication.

 

 

Passes

One (1) free pass will be issued with each site booked. Other 2 day passes can be obtained at a concession rate of $18.00 each if booked on application form (normal price $24.00)
There will be no refund on any Concession Tickets that are not presented at point of entry.

 

 

Exhibitors Car Passes

Cars entering the site must have displayed a pass supplied by the Secretary . These are FREE so please order enough to save embarrassment of refused entry. Vehicles will not be permitted on site after 9.00am on both days. 

 

 

Forklift Hire

Moore Plant Hire of Murray Bridge will have a forklift available provided bookings are made upon arrival to site. A rear-loading ramp is also available

 

 

Parking

No vehicles will be allowed to park on Oval Complex and must be removed by 9.00 a.m. on Friday. Areas will be set aside for exhibitors parking. No vehicles will be allowed onto the oval before 5.00 p.m. on Saturday.

 

 

Power

Power is available at $50 per outlet.
State how many outlets required (maximum of 2)
Please supply extension cords from power boxes. If heavier outlets required, notification of requirements should be stated on Exhibitors Entry Form.
Power Cords must be tested and tagged.
No heating devices (i.e. urns) etc. will be permitted unless prior arrangements are made with management. No power boards are permitted to be used.

 

 

Catering

Full catering will be available throughout the Fair by local organisations. A variety of BBQ menus including lamb, fish and beef will be available, along with a full canteen. Professional caterers will also be in attendance. Bar facilities available. Light luncheons will be available on Thursday on site. Breakfast on Friday and Saturday mornings will be on site.

No Commercial Sites are to sell food without the prior approval of the Committee.

THURSDAY NIGHT:       Meals available at the Karoonda Hotel or local Café

Professional caterers can apply for a catering site. Permission may be granted provided it doesn’t clash with “local” groups (where this is their major fund raiser for the year) and it is different from what is already available. Catering is also restricted to ensure all applicants receive a reasonable return.

 

 

Security

Exhibitors will be responsible for their own sites throughout the Fair. Security is provided Wednesday, Thursday and Friday nights commencing 5 p.m. and continuing until 7.30 a.m. on Thursday and Friday mornings.

Extra security will be provided Friday evening when entertainment and meals are being served at the Apex Park end of the site after 5 p.m.

Yard Dogs under lights, Speed Shearing in Greeny’s Shed and live music will take place until 12 p.m. Area will be fully catered for with a licensed bar.

 

 

Services Available

• Fully catered by local organisations
• Security from 5.00 p.m. Wednesday March 28th until 9.00 a.m. Saturday March 31st.
• Public Loading Ramp
• Forklift available
• Fuel available
• Telstra and Optus Mobile phone facilities
• Ambulance
• CFS
• Police
• Water
• Baled Straw
• Sheep
• Eftpos Facilities – Secretary’s Office
• Rubbish Collection
 

 

Best Commercial Site Award & Best General Interest Site

Sites will be judged according to the following guidelines:

  1. Overall planning and aesthetic appeal.
  2. Demonstrations and action content.
  3. Information content.
  4. Presentation of equipment or items on display.
  5. Dress and ease of recognition of staff on the site (uniform jackets etc.).
  6. Safety, e.g. tent pegs and only authorized vehicles on site.
  7. Judged by independent judges.

 

2012 Exhibitors Entry Form

Would you like to confirm a site at the Karoonda Farm Fair 2012? 

PRINT the form TODAY and post to The Secretary PO Box 6 Murray Bridge - to avoid late fees*.

 

*Late fees apply from 10th February 2012

 

 

 

 

 

 

 

 

Exhibitors Entry form - Click PRINT