Exhibitors - Further Details

 

Length of Fair

Friday
Gates will open at 6.30 a.m. for setting up and officially start at 9 a.m. until 5 p.m.
Security will commence at 5.00 p.m. and all gates will be locked at 6.00 p.m.
Gates open to general public from 8.30 a.m.

Saturday
Gates open at 7.00 a.m. and continue until 5 p.m.  NO exhibits will be dismantled until this time.
Gates open to general public from 8.30 a.m.

Marquee Hire

Exhibitors can choose their preferred marquee supplier, although our preferred supplier is “Select Event”, who can accommodate your requirements – see accompanying flier.

Setting Up

Sites will be available from 9.00 a.m. Wednesday and must be completely set up by 9.00 a.m. Friday.  Site must remain within allocated area with all vehicles off the Field Day Site by that time.  Heavy vehicles will not be permitted on the oval.

Payment of Sites

Allocation of sites will not be made until payment of monies is made to the Secretary.  While the committee endeavors to leave regular exhibitors in same area preference will be given to early exhibitors into prime areas.

Sharing of Sites

Names of Companies that will be represented on your site must be included on the application form.  A $25 fee per company will be charged to be included on all advertising forms and included in the official program.

The Committee reserves the right to refuse any exhibit that is not in the best interest of the Karoonda Farm Fair.

Dismantling of Exhibits

No exhibits are to be removed before 5 p.m. unless prior arrangements have been made with the Secretary.
Exhibitors must ensure site is left clean and tidy as found, before vacating site.

All equipment must be removed by 12 noon Sunday March 28th unless prior arrangements are made.

Site Retention

If you are satisfied with your allocated site and would like to reserve it for next year a $30 deposit per 9 x 9-metre site can be made to ensure you have your choice of sites.  Naturally, if you wish to change your position first option must be given to the present site holder.  This booking can also be made with the Secretary on the day of the Fair.

Public Liability Insurance

Our insurer AON has advised us that we can no longer insure individual companies or businesses.

However, The Karoonda Farm Fair is insured for 50 million dollars, which will cover all enterprises for the duration of the field day.

A nominal amount has been included into the site fee to help cover the increased premium of public liability.  Individual enterprises are still required to have public liability cover.

Advertising at the Farm Fair

Exhibitors have the opportunity to advertise in the Official Program.  A Business Card advert will cost $120.00 or double $200.00.  Information must be sent by March 1st for publication.

Passes

One (1) free pass will be issued with each site booked. Other 2 day passes can be obtained at a concession rate of $18.00 each if booked on application form (normal price $24.00)
There will be no refund on any Concession Tickets that are not presented at point of entry.

Exhibitors Car Passes

Cars entering the site must have displayed a pass supplied by the Secretary .  These are free so please order enough to save embarrassment of refused entry.

Forklift Hire

Moore Plant Hire of Murray Bridge will have a forklift available provided bookings are made upon arrival to site. A rear-loading ramp is also available

Parking

No vehicles will be allowed to park on Oval Complex and must be removed by 9.00 a.m. on Friday.  Areas will be set aside for exhibitors parking.  No vehicles will be allowed onto the oval before 5.00 p.m. on Saturday.

Power

Power is available at $50 per outlet.
State how many outlets required (maximum of 2)
Please supply extension cords from power boxes. If heavier outlets required, notification of requirements should be stated on Exhibitors Entry Form.
Power Cords must be tested and tagged.
No heating devices (i.e. urns) etc. will be permitted unless prior arrangements are made with management. No power boards are permitted to be used.

Catering

Full catering will be available throughout the Fair by local organisations. A variety of BBQ menus including lamb, fish and beef will be available, along with a full canteen. Professional caterers will also be in attendance. Two Bars are available.   Light luncheons will be available on Thursday on site.  Breakfast on Friday and Saturday mornings will be on site.

No Commercial Sites are to sell food without the prior approval of the Committee

THURSDAY NIGHT:       Meals available at the Karoonda Hotel or local Café

Professional caterers can apply for a catering site. Permission may be granted provided it doesn’t clash with “local” groups (where this is their major fund raiser for the year) and it is different from what is already available. Catering is also restricted to ensure all applicants receive a reasonable return.

Security

Exhibitors will be responsible for their own sites throughout the Fair.  Security is provided Wednesday, Thursday and Friday nights commencing 5 p.m. and continuing until 7.30 a.m. on Thursday and Friday mornings.

Extra security will be provided Friday evening when entertainment and meals are being served at the Apex Park end of the site after 5 p.m.

Yard Dogs under lights, Speed Shearing in Greeny’s Shed and live music will take place until 12 p.m.  Area will be fully catered for with a licensed bar.

SERVICES AVAILABLE

  • Fully catered by local organisations
  • Security from 5.00 p.m. Thursday March 25th until 9.00 a.m. Saturday March 27th
  • Public Loading Ramp
  • Forklift available
  • Fuel available
  • Telstra and Optus Mobile phone facilities
  • Ambulance
  • CFS
  • Police
  • Water
  • Baled Straw
  • Sheep
  • Eftpos Facilities – Secretary’s Office
  • Rubbish Collection